Pangbourne Twinning Association - Privacy Notice

How your information will be used

The Pangbourne Twinning Association holds your contact information to enable us to keep you up to date with upcoming events, social meetings, administration of the Association and other information to keep you informed.   We keep and use this information to enable us to run the Association effectively, lawfully and appropriately 

If you do not provide this data, we will not be able to keep you informed of any events and issues that may arise in the future.


Nature and contact details of the organisation

As an organisation promoting and fostering friendship and understanding between the people of Pangbourne and District and those of Houdan in France and any other village or town with which the Association may later form links we:

a.      Encourage visits by individuals and groups to and from twinned villages/towns

b.      Develop personal contacts and by so doing, broaden the mutual understanding of the cultural, recreational, educational and commercial activities of the twinned villages/towns

c.      Organise social events to foster camaraderie both within and outside the Association.

d.      Organise fund-raising activities to finance the visits of the twinned towns.

 Identity and contact details of controller 

The Pangbourne Twinning Association is the controller [and processor] of data for the purposes of the GDPR.

If you have any concerns as to how your data is processed you can contact:

Peter MacIver

or you can write to:

Peter MacIver

Thames Court

Bere Court Road





We only hold contact data such as Name, Address, Contact Telephone Number(s) and E-mail address(s).  We do not hold any bank account details or any other data other than that required to contact you.

 How we will use your data

We will only use the data to communicate with and report to members in pursuit of the activities listed above.  This may include your name being mentioned in documents produced by the Association such as minutes, and other records of events in which you are personally involved. 

Where we are processing data based on your consent, you have the right to withdraw that consent at any time.

How will the data be stored

Your personal data will be stored whilst you remain a member of the Pangbourne Twinning Association unless and until you request us to remove your data from the database

We do not disclose information about you to third parties outside the Pangbourne Twinning Association unless for some reason we are legally obliged to do so.

Your Rights

Under the General Data Protection Regulation (GDPR) and The Data Protection Act 2018 (DPA) you have a number of rights with regard to your personal data. You have the right to request from us access to and rectification or erasure of your personal data.

If you have provided consent for the processing of your data you have the right to withdraw that consent at any time which will not affect the lawfulness of the processing before your consent was withdrawn.

You have the right to lodge a complaint to the Information Commissioners’ Office if you believe that we have not complied with the requirements of the GDPR or DPA 18 with regard to your personal data.